The personal data processing policies adopted by the Editorial Board of the “Fundamental and Clinical Medicine” journal are determined by the Federal Law of the Russian Federation of 27 June 2006 ‘On Personal Data’.
- General Provisions and Concepts
The Editorial Board acts as a personal data Operator, such data include information directly or indirectly related to a certain individual or one being defined by the former (a subject of personal data), namely:
- first, patronymic, and family names;
- position and affiliation;
- mailing address;
- phone number;
- e-mail.
Personal data processing includes any activity (operation) or activities (operations) related to personal data and performed by the Editorial Board with the aid of automation tools or without the latter.
Personal data processing includes collection, recording, accumulation, storage, validation (updating, modification), extraction, use, communication (distribution, submission, access granting), anonymization, blocking, deleting and destruction of personal data.
- Subjects of Personal Data for the needs of the Editorial Board to be determined as follows:
1) authors of articles – outcomes of corresponding research studies, surveys, and reviews published by the journal;
2) members of the Editorial Board of the journal;
3) editors of the journal;
4) peer reviewers employed by the journal;
5) representatives of the journal’s technical support team;
6) subscribers to the print version of the journal.
- Goals of Personal Data Processing
The Editorial Board of the journal processes personal data of corresponding subjects to pursue the goals as follows:
— to identify the authorship of a scholarly paper, a peer review (the reviewed work being anonymized), the connection to the author, to perform (digital) pre-press, to publish the article and distribute the journal’s materials following the Copyright Transfer provisions – on the journal’s website, throughout archivers and scientometric databases the journal has entered into contracts with;
— to introduce members of the Editorial Board and Editorial Office, representatives of the technical support team to the general public on the journal’s website, and to secure the journal’s membership in scientometric databases and scholarly communities (networks);
— to organize peer reviewing of articles (“double blind peer-review”);
— to deliver (submit) print copies of the journal to subscribers.
- Grounds for Personal Data Processing
4.1. The legal ground for personal data processing is a consent to personal data processing delivered by:
— a member of the Editorial Board to have agreed to join the Editorial Board of the journal;
— an author to have learnt the policies and procedures of the Editorial Board available on the website when submitting an article and related materials to the journal – uploading the latter onto ELPUB platform or e-mailing to the address for author/editor communication (journal_author@kemsma.ru);
— a peer reviewer when registering with the journals’ publishing platform;
— a subscriber who turns to the Editorial Office to order a print copy of the journal.
4.2. A subject of personal data makes a decision to provide his/her personal data and gives a consent to personal data processing of his/her own free will, volition, and for own benefit case
4.3. In the case of the subject’s disability to give a consent to personal data processing, the latter is provided by a legitimate representative of the subject of personal data.
4.4. In the event of death of a subject of personal data, a consent to his/her personal data processing is provided by legitimate heirs of the subject of personal data, if the latter had not delivered such consent while alive.
- The Right of a Subject of Personal Data to Access His / Her Personal Data
5.1. A subject of personal data has a right to access information related to his/her personal data processing activities and covering aspects as follows:
1) confirmation of the fact that the individual’s personal data have been processed by the Operator;
2) legal grounds and goals of personal data processing activities;
3) goals and methods applied by the Operator to process the personal data;
4) name and whereabouts of the Operator, information about individuals (except for employees of the Operator) who have access to the submitted personal data or who can disclose such personal data by virtue of the contract with the Operator or in accordance with the federal law;
5) processed personal data related to the corresponding subject of personal data and the source of the former, if not specified otherwise by the federal law;
6) personal data processing period, including the storage period;
7) procedure for the exercise of a subject’s right to his/her personal data specified by the federal law;
8) information about a completed (or suggested) cross-border data transfer;
9) title or full name and mailing address of the individual authorized by the Operator to process the personal data, if such individual has been or shall be employed for this purpose;
10) other details.
5.2. If a subject of personal data suspects the Operator does not meet the requirements specified by the federal law or otherwise infringes on his/her rights and liberties when processing the personal data, the former has a right to complain against the Operator’s actions or inaction at a competent authority to defend rights of subjects of personal data – or in the court of law.
- Duties of the Editorial Board
6.1. When processing personal data the Editorial Board shall be restricted to the specified goals (see Section 3).
6.2. The Editorial Board shall transfer personal data of any subjects of personal data to bodies of inquiry and investigation or other authorized bodies on the grounds specified by the existing legislation of the Russian Federation.
6.3. The Operator shall guarantee a subject of personal data or his/her representative – free access to the personal data related to that certain subject of personal data.
6.4. The Operator shall introduce all required changes to corresponding personal data within seven working days following the delivery of a message submitted by a subject of personal data or his/her representative and confirming that the previously provided personal data are incomplete, incorrect, or outdated.
6.5. The Operator shall terminate corresponding personal data within seven working days following the delivery of a message submitted by a subject of personal data or his/her representative and confirming that the personal data have been obtained illegally or are inconsistent (unnecessary) with the stated goal of data processing.
6.6. The Operator shall notify a subject of personal data or his/her representative of the introduced changes and measures undertaken, and shall implement reasonable measures to notify corresponding third parties who have been delivered the subject’s personal data.
- Procedures and Conditions of Personal Data Processing
The procedures and conditions of personal data processing are determined by categories subjects of personal data cluster with and corresponding goals of personal data use.
7.1. Personal data of authors are divided into two groups:
1) personal data for identification of personalities and communication with the Editorial Board (the Editorial Board has no right to transfer the former to any third parties unless specified in Section 5.2) permanently stored in soft copy to deal with republications, or retractions of articles initiated by third parties whose copyright and interests have been infringed);
2) personal data for publication in the journal and introduction of the author of the article, his/her potential communication with readers, the former also to be exported onto scientometric databases, including foreign ones (see the list of directories the journal is indexed with on the Homepage).
The structure of such personal data is determined by both the author and the Editorial Board during pre-printing arrangements, but such a discussion is not to include the author’s full name, academic titles, affiliation, and an e-mail (the author can only choose whether his/her office e-mail or personal one be indicated in the publication).
7.2. Personal data of members of the Editorial Board and Editorial Council, editors, representatives of the technical support team are divided into two groups:
1) personal data for internal editorial arrangements;
2) personal data for publication on the journal’s website and securing its membership in scientometric databases and scholarly networks.
The structure of such personal data is determined following consultations with certain subjects of personal data but cannot be less than as required by the representation (membership) needs.
7.3. Personal data of peer reviewers are permanently stored in internal files of the Editorial Office only being used for communication between members of the Editorial Office, editors and reviewers as such, and cannot be posted on the journal’s website.
7.4. Personal data of subscribers to print copies of the journal’s issues are stored (in internal files) only during the subscription period (whether such print copies to be delivered throughout a whole year, half a year, or it is just a one-time subscription to a certain print issue) or a period stipulated by an individual subscription contract (agreement) to duly settle disputable matters related to delivery of the journal by postal services.
- Withdrawal of Personal Data by the Subject
Subjects of personal data and their representatives or authorized bodies have a right to withdraw the consent to the processing and storage of such personal data in connection with the right to withdraw unpublished or published articles under condition of sufficient reasoning.
E-mail for inquiries: journal_author@kemsma.ru
The Editorial Office shall swiftly consider such inquiries and introduce corresponding corrections on the website, own database, and shall submit due notifications of such corrections to scientometric databases dealing with the journal’s materials though in this regard no subsequent corrections within the mentioned databases can be guaranteed.
